Top 10 Secretary Resume Formats & CV Samples

Top 10 Secretary CV Formats & Resume Samples

Rank 1st Secretary Resume Format & CV Sample


A committed Secretary who excels at prioritising, completing multiple tasks concurrently and following through to accomplish business objectives. The plethora of experience practising diplomacy and discretion while managing classified information.


  • A thorough, skilful, and detail-oriented Secretary with an overall experience of _ years.
  • Rendered secretarial support to the CEO/Director and other executives by carrying calendar management, travel and hotel arrangements, office correspondence, & meeting coordination.
  • Shines at multitasking in a fast-paced business environment by closing projects on time.
  • Professional with a high degree of excellent telephone etiquette, customer service and Microsoft Office suite skills.


  • Fixing Appointments
  • Ticketing & Reservation
  • Visa Arrangement
  • Drafting Letters & Correspondence
  • Microsoft Office Suite
  • Vendor Management
  • Telephonic Etiquettes
  • Liasoning
  • Reimbursement Claims
  • Welcoming/Receiving Guests


Secretary to the Director @ AAC Pvt. Ltd, Navi Mumbai, India
May, XX – Present

Secretary to the CEO @ FFH Pvt. Ltd, Mumbai, India
Nov, XX – May, XX

Secretary @ HJB Pvt. Ltd, Thane, India
Apr, XX – Nov, XX

Secretary @ KGI Pvt. Ltd, Pune, India
Sep, XX – Apr, XX

Secretary @ DMC Pvt. Ltd, Mumbai, India
Dec, XX – Sep, XX

Secretary @ IZK Pvt. Ltd, Navi Mumbai, India
Feb, XX – Dec, XX


  • Maintaining diaries, fixing appointments, accompanying the Director/CEO in the meeting followed by taking minutes and keeping notes.
  • Managing travel and accommodation for Director/CEO, staffs or outer contacts by getting in touch with travel agents for tickets, visas and hotel reservations.
  • Drafting letters and other documents with the help of a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc.
  • Organising as well as storing paperwork, documents and computer-based information.
  • Sound understanding of working with SAP software to create vendor code, purchase orders, contracts and invoices.
  • Handling all incoming calls by greeting, probing, filtering and routing the message to the Director.
  • Coordinating as well as Liaising with staff in other departments and with external contacts too.
  • Managing & maintaining filing systems, photocopier and printer.
  • Keeping attendance tracker and driving reimbursement claims for the esteemed Director/CEO.
  • Taking care of all incoming as well as outgoing emails for the senior management.
  • Organizing all in-house and external conference & events.
  • Warm welcoming elite guests & delegates.
  • Laisioning with bank account managers, clients, vendors, etc.


MBA in Human Resource Management @ MJM University, Pune, India
Jul, XX

Bachelor of Business Administration @ CDM College, Thane, India
Oct, XX


All versions of MS-Word, Excel, PowerPoint, Outlook; Pivot Table & Report making; Typing speed : 40 w.p.m.


Accountable, Adaptability, Attentive, Dependability, Detail Oriented, Flexible, Team Player, Work Ethic


Notice Period – Negotiable
Salary Expectation – 8 lpa
Open to Relocation – Yes
Communication Address – #334 Paul Boulevard
Contact info – 9886XXXXXX/
Marital Status – Single
Gender – Female
Languages – English, Hindi, Marathi


Ms J Bhatia 778800YYYY Mr Dileep Sehrotra 810966ZZZZ


All the information rendered are true to the best of my knowledge.

Download Resume Templates based on above

Secretary Resume Sample 1

Secretary Resume Sample 2

Secretary Resume Sample 3

Rank 2nd Secretary Resume Format & CV Sample

Career Summary

  • Highly motivated, result & detail oriented Secretary offering over _ years of experience in all secretarial functions.
  • An effective communicator with strong interpersonal, relationship management & coordination skills.
  • Hands on experience in maintaining public relations and managing all general secretarial functions.
  • Effectively able to assess situational needs, develop and implement creative solutions.
  • A critical thinker, effective under pressure with excellent time management skills.
  • Adept at relationship management.
  • Expert at handling top & confidential correspondence with internal well as external clients.
  • Hands on experience in complex travel management, calendar management and other critical facets of a Secretary’s profile.
  • Proficient in preparing presentations & collating reports and data for meetings of management as well as board.
  • Proven track record in completing projects as per the deadlines.

Key Skills

  • Secretarial Duties
  • Business Communication
  • HR Administration
  • Travel Management
  • Event Management
  • Conferences & Workshop Management

Experience Snippet

Senior Secretary @ BBL Inc, Boston (USA), Dec, XX – Present
Secretary Trainee @ JYG Inc, Vancouver (Canada), Aug, XX – Dec, XX

Key Result Areas as a Secretary

  • Managing information collation, analysing and reporting.
  • Managing vendors.
  • Creating and maintaining project plans.
  • Coordinating with stakeholders in gathering project status, building status reports and distributing as per the communication plan.
  • Handling calendar management and travel schedule planning.
  • As a Secretary, also handling reading, researching, and routing correspondence.
  • Drafting letters and documents.
  • Collecting and analysing information.
  • Initiating telecommunications.
  • Tracking monthly business expense forecast & accruals.
  • Working on continuous improvement plans to ensure operational efficiency.
  • Interacting with investors, business partners and customers.
  • Welcoming guests and clients by greeting them, in person or on the telephone.
  • Answering or directing inquiries.
  • Planning and coordinating meetings and special events as required.
  • Maintaining office supplies inventory by checking stock to determine inventory level.
  • Anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies and verifying receipt of supplies.
  • Ensuring the efficient day to day running of all business operations.
  • Preparing invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Providing all other secretarial support to executives and team members

Software Expertise

Working knowledge of MS office & Tally.

Alma Mater

  • Post Graduation in Literature from TUI University, Seattle (USA) in 20XX
  • Graduation in Arts from FGU College, Jaipur (India) in 20XX

Rank 3rd Secretary Resume Format & CV Sample

Profile Summary

  • A versatile Secretary who is adept at managing multiple projects, providing exceptional customer support and streamlining office operations for major productivity gains.
  • Expertise in building client and vendor databases, optimising billing processes, and crafting impactful proposals and presentations.
  • Committed to strengthening inter departmental collaboration, promoting high documentation standards and applying far ranging Outlook and Powerpoint capabilities.

Key Skills

Secretarial Support
Multi Project Management
Management Reporting
Process Improvement
Program Development
Database Management
Operation Streamlining

Work Experience Snippet

Secretary to Payroll Director @ DOZ Inc, New York City (USA), Feb, XX – Present
Secretary – Trainee @ HEQ Inc, London (UK), Sep, XX – Feb, XX

Key Result Areas

  • Devising and maintaining office systems, including data management and filing.
  • Arranging travel, visa and accommodation.
  • Screening phone calls, enquiries and requests, and handling them efficiently.
  • Meeting and greeting visitors at all levels of seniority.
  • Organising & maintaining diaries and making appointments.
  • Dealing with incoming emails, faxes and posts.
  • As a Secretary, also responsible for taking dictation and minutes from the Payroll Director.
  • Carrying out background research and presenting findings.
  • Producing documents, briefing papers, reports and presentations.
  • Organising and attending meetings and ensuring that he is well prepared for meetings.
  • Liaising with clients, suppliers and other staff.
  • Carrying out specific projects and research.
  • Handling accounts and budgets.
  • Taking some of the his responsibilities and working more closely with management.
  • Deputising for him, making decisions and delegating work to others in his absence.
  • Being actively involved in decision making processes.
  • Training fresher batch of secretarial recruits.


  • Bachelor’s Degree in Accounting from KKL University, Ahmedabad (India) in 20XX
  • Certification in Artificial Intelligence from BBY University, Melbourne (Australia) in 20XX

Rank 4th Secretary Resume Format & CV Sample

Career Objective

An experienced Secretary who is adept at providing secretarial support to the top management by effectively managing their schedule and performing a wide variety of responsible, complex and confidential secretarial duties.

Computer Skills

Advancing skills in MS Office including Outlook, Word, Excel & Powerpoint, Google Spreadsheets, Google Drive, Word Processing software, Pivot Table etc.

Experience Summary

Sr Secretary @ HOL Inc, Manila (Philippines), Oct, XX – Present
Junior Secretary @ NBR Inc, Dubai (UAE), Jun, XX – Oct, XX


  • Excelling in the areas of coordinating agendas, meetings and appointment on a priority basis.
  • Exhibiting exceptional attention to detail when preparing reports, minutes, budgets, correspondence and presentation materials.
  • Synthesising complex or diverse information.
  • Collecting and researching data.
  • Understanding business implications of decisions.
  • Aligning work with strategic goals.
  • Developing project plans as well as coordinating projects.
  • Communicating changes and progress.
  • Managing project team activities.
  • Identifying and utilising community resources for all facilities.
  • Handling the general secretarial activities encompassing transport, guest visits, hotels, travel and event management.
  • Identifying and developing new vendors.
  • Responding to management’s direction as is.
  • Approaching others in a tactful manner.
  • Reacting well under pressure.
  • Prioritising and planning work activities by using time efficiently.
  • Planning for additional resources.
  • Setting goals and objectives for other Secretaries, specially freshers, in the team.


  • Bachelor’s degree in Geography from BBH University, Colombo (Sri Lanka) in 20XX
  • Certification in Multitasking from UTR Institute, Victoria (Canada) in 20XX

Rank 5th Secretary Resume Format & CV Sample

Career Objective

Seeking a Secretary position in a challenging environment facilitating organisational growth, team spirit and analytical as well as professional skills.

Experience Snippet

Sr Secretary @ HIT Inc, Port Louis (Mauritius), Aug, XX – Present
Secretary @ GFC Ltd, Kathmandu (Nepal), Oct, XX – July, XX

Key Duties

  • Assisting on a daily basis with internal and external communication flow.
  • Working as a liaison between all purchase and business area teams to facilitate proper flow of information.
  • Planning and preparing for meetings including agenda and presentations.
  • Maintaining a professional appearance and communication with all inside and outside stakeholders in a professional and courteous manner.
  • Preparing letters, faxes, agendas and minutes of meeting.
  • Involving in the work related to the meetings.
  • Assisting in the follow up process with respect to actions and deadlines.
  • Communicating verbally and in writing to answer inquiries and providing information.
  • Taking minutes of key clients and higher management meetings.
  • Preparing MIS reports.
  • Handling document systems like letters and email correspondences.
  • Organising and coordinating meetings, conferences and travel arrangements.
  • Setting up travel arrangements by liaising with other secretary colleagues, followed by booking travel and accommodation on either mobile application or website.
  • Responsible for carrying out all other general secretarial functions.

Academic Details

  • Bachelor’s Degree in History from GWB University, Christchurch (New Zealand) in 20XX
  • Certification in Secretarial Role from KWQ Academy, Durban (South Africa) in 20XX

Rank 6th Secretary Resume Format & CV Sample

Career Objective

An MBA with about _ years of experience as a Secretary. Looking forward to work in a progressive and challenging environment which demands extra analytical skills and accelerates my professional growth.

Career Objective

  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Internet Applications

Career Contour

Senior Secretary @ XAW Ltd, Dhaka (Bangladesh), Jun, XX – Present
Secretary @ QTD Inc, Cork (Ireland), Jul, XX – May, XX

Job Profile

  • Attending in house meetings.
  • Maintaining records for all the office routine.
  • Checking emails and correspondences and responding to them in a professional manner.
  • Working on various software for data management.
  • Coordinating with the department for the reservation of travel tickets & hotel bookings.
  • Updating the data including the schedules, calendar, important documents, etc.
  • Filing of all documents related to office in their respective files.
  • Surfing various e-paper articles & mailing to the Top Management.
  • Maintaining attendance records
  • Maintaining personal records & calendar.
  • Arranging VOIP meetings & bridge calls for the senior management.
  • As a Secretary, also looking after the administration of the department.
  • Coordinating with accounts for payment process & follow ups.


  • Post Graduation in Human Resource from KCR University, Kuala Lumpur (Malaysia) in 20XX
  • Graduation in Science from HRE Institute, Singapore in 20XX

Rank 7th Secretary Resume Format & CV Sample

Career Objective

To obtain a responsible and growth oriented position of a Secretary, so as to utilise and strengthen my skills. As a Secretarial professional, I am creative and innovative, and looking ahead to work in a challenging environment and strive for excellence.

Work Experience

Secretary @ FRM Inc, Birmingham (UK), Sep, XX – Present
Secretary – Trainee @ ODS Inc, Los Angeles (USA), Nov, XX – Aug, XX

Key Responsibilities

  • As a Secretary, the lion’s share of my work pivots around handling day to day work of the President.
  • Maintaining his personal file records.
  • Recording and preparing minutes of meetings.
  • Organising travel schedules and booking reservations.
  • Preparing quotations & bills.
  • Attending the client during their visits to the office.
  • Handling the fax, internet and email messages.
  • Forwarding the relevant calls and messages to the concerned departments.
  • Handling inward and outward dispatch of personal mails and courier.
  • Maintaining attendance register & database documentation.
  • Planning and organising meetings and conferences.
  • Handling telephonic queries, drafting letters, receiving and sending mails.
  • Handling recruitments by shortlisting resumes as per the job description.
  • Preparing monthly expenses reports.
  • Developing customer relationships effectively.
  • Handling all other general activities of a Secretary.

Educational Qualifications

  • Graduation in Zoology from PPO University, Bengaluru (India) in 20XX
  • Certification in Secretarial Functions from JUI Academy, Ottawa (Canada) in 20XX

Rank 8th Secretary Resume Format & CV Sample


A dedicated and technically skilled Secretary with over _ years of experience in reputed multinational companies in secretarial functions. To work in an organisation where I can enhance my secretarial skills and knowledge in conjunction with the organisation’s goals and objectives.


Secretary @ BCE Pvt Ltd, Hyderabad (India), Dec, XX – Present
Secretary @ JOI Inc, Denver (USA), Nov, XX – May, XX

Key Result Areas

  • Preparing offers and bills of material.
  • Maintaining accounts and monthly invoicing.
  • Tracking of all the credit card and mobile expenses.
  • As a Secretary, also accountable for coordinating with customers for payment collection.
  • Coordinating with accountant, bank accounts and clients.
  • Maintaining the open orders report and pending statement.
  • Managing travels, hotel bookings, cab bookings and visa processing of the Accounts Head.


  • Post Graduation in Botany from PPL University, Brisbane (Australia) in 20XX
  • Graduation from UJO Institute, Bristol (United Kingdom) in 20XX
  • High School from DER School, Toronto (Canada) in 20XX

Key Skills

  • Secretarial Functions
  • Customer Service Management
  • Office Management
  • Accounts Payable
  • Accounts Receivable
  • MIS Report
  • Document Preparation
  • Meeting & Event Planning

IT Skills

  • Typing speed of approximately _ WPM
  • Having a good working knowledge of Microsoft office applications
  • Hardware & Software Installation
  • Windows & Macintosh

Rank 9th Secretary Resume Format & CV Sample

Career Objective

A result oriented Secretary with experience in Managing Calendar, Travel arrangements, Organising Meetings, Events Coordination, Supplier Management, Customer Relationship Management, Budget Management, etc


  • More than _ years of experience in the role of a Secretary.
  • Demonstrating secretarial abilities in effectively managing travel, calendar and meetings of the top management.
  • Proven track record in inclusiveness and providing immense team support.
  • Significant experience in handling secretarial and commercial operations tasks.
  • An effective communicator and team player.


  • MBA from TTN University, Singapore in 20XX
  • Graduation in Accounting from PLY Academy, Malaysia in 20XX


Secretary to Marketing Director @ TGO Inc, Adelaide (Australia), Mar, XX – Present
Secretary @ DUX Inc, Vancouver (Canada), May, XX – Mar, XX

Job Description

  • Responsible for managing calendar and logistics for the Marketing Director.
  • Handling supplier management – Registration, Generating POs, processing invoices and payments.
  • Periodic MIS on budget utilisation, open provisions and category wise spends.
  • Organising Team meetings.
  • Coordinating and supporting marketing team in planning & execution of major events.
  • Supporting new joiners in the team with on boarding requirements.
  • Responsible for handling compliance related workflow forms and managing high risk payments.

Rank 10th Secretary Resume Format & CV Sample

Career Objective

A Secretary who is a keen planner with proven abilities in efficiently managing meetings, management programs and domestic/international travel.


  • Graduation in Science from PPO University, Chicago (USA) in 20XX
  • Certification in Secretarial Functions from ZZS Institute, Liverpool (UK) in 20XX

Work Experience

Secretary to VP @ HHD Pvt Ltd, Pune (India), Oct, XX – Present

Roles and Responsibilities

  • As a Secretary, responsible for managing executive alignments and leading key initiatives of the VP’s office.
  • Ensuring timely follow up, managing heavy calendar, complex domestic and international events.
  • Working with virtual teams in an international environment.
  • Liaising with the leadership team including recruitment and on boarding processes, talent acquisition and review processes.
  • Supporting the CRM and forecasting processes.
  • Managing workflows and monitoring items like budget, purchase orders, internal orders, distribution lists, inventory, vacation requests, etc.
  • Supporting teams of newly hired Secretaries and knowledge sharing.
  • Leading employee engagement initiatives.

Computer Skills

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