Administrative Assistant Resume

Administrative Assistant Resume Format

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Administrative Assistant Resume Samples & CV Format

CAREER OBJECTIVE

Profoundly motivated, able and dedicated Administrative Assistant with a plethora of qualitative experience pivoting around administrative functions, coordination and operations planning.

PROFILE SNAPSHOT

  • A total of _ years of experience as an Administrative Assistant to top management across multiple industries.
  • Adept at calendar & travel management, business operations planning & coordination, electronic filing system, liaising, facilities management and budget administration.
  • Efficient in multitasking with an ability to exhibit pleasing telephonic etiquettes amidst high-pressure environment.
  • Responsible for managing all inbound and outbound correspondences.
  • Preparing monthly MIS reports for car hire, stationery, hotel etc. followed by briefing the top management on MIS analysis.
  • Rendering a helping hand to the administration team in organising events like conferences, parties & get-togethers.

CORE COMPETENCIES

  • Administrative Support
  • Calendar Management
  • Travel Management
  • Liaising
  • Facilities Management
  • Budget Administration
  • Client/Vendor Management
  • Event coordination
  • Filing Management
  • Operations planning & Coordination
  • MIS Reports
  • Telephonic Etiquettes
  • Conference Administration

EXPERIENCE SYNOPSIS

Sr Administrative Assistant @ TMD Pvt. Ltd, Mumbai, India
Sep, XX – Present 

Administrative Assistant @ KSZ Pvt. Ltd, Bengaluru, India
Jan, XX – Sep, XX 

Administrative Assistant @ MNY Pvt. Ltd, New Delhi, India
Aug, XX – Jan, XX

ROLES & RESPONSIBILITIES

  • Maintaining top official’s calendar comprising but not limited to – planned and scheduled meetings, teleconferences and travel.
  • Responsible for cost-effective, timely & efficient operations of all business tasks.
  • Performing general administrative functions including the scheduling of appointments and meetings, telephone support and the management of internal and external mail.
  • Coordinating business travel reservations including flights, car hire and hotels.
  • Fostering a sense of teamwork and collaboration amongst various internal departments.
  • Solving disputes and complaints in a professional manner while adhering to specified guidelines.
  • Scheduling client appointments and overseeing the daily schedule for the senior management group.
  • Responsible for the maintenance of office supplies and office equipment and sourcing the new ones cost effectively.
  • Preparing confidential reports for senior management for the conference as well as meetings.
  • Liaising with various statutory Government as well as local authorities to obtain approvals & permissions.
  • Maintaining classified client details in the up-to-date filing system.
  • Advancing office efficiency by implementing coded filing system and also, introducing additional time-saving measures.
  • Proactively developing critical competitive analysis process to aid implementation of the aggressive market strategy.
  • Managing the internal and external mail and provided telephone support for the Management team.
  • As an Administrative Assistant, also responsible for assisting human resources team in the creation of absenteeism tracking system and recruitment.

ACADEMIC SUMMARY

Certification in Administrative Assistance @ PSD University, Chennai, India
Jul, XX

B.Com @ SMG College, Hyderabad, India
Nov, XX

IT SKILLS

  • SAP
  • Tally
  • Microsoft Office Suite
  • Internet Applications
  • E-Mail Applications

PERSONAGE TRAITS

  • Accountable
  • Active & Proactive
  • Amiable
  • Analytical & Critical thinking
  • Compliant & Adaptive
  • Decision Making & Dependability
  • Detail Oriented
  • Honest & Hardworking
  • Logical & Team Player

PERSONAL DOSSIER

Notice Period60 Days
Salary Expectation – Negotiable
Open to RelocationYes
PassportYes
Communication Address – #888 Singh St
Phone9966XXXXXX
EmailYachana@no-email.com
Marital StatusSingle
Gender – Female
LanguagesEnglish, Hindi, Marathi

REFERENCES

Will be glad to furnish on request.

DECLARATION

I confirm that all the data mentioned above are absolutely correct to the best of my knowledge.

Yachana Bhatia


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Company Secretary Resume

Company Secretary Resume Format

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Company Secretary Resume Samples & CV Format

CAREER OBJECTIVE

A Company Secretary who strives for a progressive, professional and a challenging work ecosystem comprising a blend of legal, compliance & secretarial profile which will enable me to do justice to my potential as well as to the development of the organisation.

PROFESSIONAL SUMMARY

  • Result driven Company Secretary professional with _ years of distinguished experience in company secretarial & legal functions, listing, SEBI and RBI compliance, corporate finance including corporate affairs & corporate governance.
  • Adroit in dealing with merchant bankers, auditors, and legal counsels.
  • Eternal ability of great attention to detail and going the extra mile whenever required.

FUNCTIONAL SKILLS

  • Intellectual Property Laws
  • Drafting Dealer Agreements
  • Company, Corporate & Competition Laws
  • Resolving Legal Issues
  • Arbitration & Conciliation Act
  • Secretarial Compliance of Group Companies
  • SEBI Regulation & Listing Agreement Compliance
  • Preferential Issue Handling
  • Listing Compliance
  • Other General & Commercial Laws

EXPERIENCE SNAPSHOT

Company Secretary @ GDQ Pvt. Ltd, Chennai, India
Jun, XX – Present 

Company Secretary @ MRX Pvt. Ltd, New Delhi, India
Feb, XX – Jun, XX 

Company Secretary @ BSV Pvt. Ltd, Bengaluru, India
Oct, XX – Feb, XX

KEY RESULT AREAS

Company Law:

  • Filing of annual returns, quarterly reports and compliance with the listing agreement.
  • Analysing transactions and preparing the register of contracts under sec 297.
  • Issuing, transferring and cancellation of share certificates.
  • Winding-up of companies under easy exit schemes & other modes.
  • Preparing documents regarding an increase in authorised share capital, change of name of the company, shift in registered office, etc.
  • Making due diligence report for the banks & financial institutions.
  • Preparing as well as the filing of e-forms & returns.
  • Composing compliance certificate of various companies.
  • Preparing statutory books & director report.
  • Devising buy-back documents by obtaining requisite approvals.
  • Drafting agenda and minutes of board meeting as well as annual general meeting.
  • Carrying online inspection of the records of various companies and preparing search & charge report.
  • Incorporating the public and the private company.
  • Alteration of MOA & AOA as per specification.

Legal, Administration and Secretarial:

  • Autonomously operating on various litigation subjects on PAN India basis.
  • Managing, updating & renewing legal files and records both electronically and physically.
  • Preparing monthly & quarterly updates and briefing on them to the management in order to assure compliance with the applicable rules and regulations.
  • Liaising with government authorities and lawyers.
  • Communicating with government agencies for acquiring important sanctions and ensuring compliance with various statutory obligations.
  • Composing, managing and filing required documents, registers, reports and returns as needed under the companies act and several other statutory acts, rules and regulations.
  • Coordinating various legal issues and attending all court hearings.
  • Handling and scrutinising clients’ complete documentation process originating from the execution of relevant sets of documents.
  • Creating as well as circulating monthly checklist of the documentation process with regards to various stages completed as aspired by the top management from time to time.
  • Organising meetings whenever required.
  • Managing all administration concerning issues of the company and assisting the Chairman in the best possible way.

Mergers and Demergers:

  • Dealing with the registrar of the company, official liquidator, regional directors with regards to the mergers.
  • Coordinating meetings of secured creditors, unsecured creditors and shareholders.
  • Handling post amalgamation formalities listing of shares, allotment and other likewise issues.
  • Carrying out the consolidation as well as the sale of fractional shares and payment to the shareholders.
  • Dealing with counsels for all court-related matters.
  • Coordinating for the drafting of Scheme of Amalgamation and obtaining board approval.
  • As a Company Secretary, also responsible for efficiently as well as accurately filing of FCGPR with the Reserve Bank of India.

EDUCATION SUMMARY

Company Secretary Professional Program @ ICSI, New Delhi, India
Aug, XX 

LLB @ ZLSIU, Bengaluru, India
Nov, XX

IT SKILLS

  • Microsoft Excel (Advanced)
  • Microsoft PowerPoint
  • Microsoft Excel
  • Microsoft Project
  • Tally
  • Outlook Express
  • Other Internet & E-mail Applications

PERSONAGE TRAITS

  • Accountable
  • Adaptability
  • Analytical & Critical thinking
  • Compliant & Adaptive
  • Dependability
  • Detail Oriented
  • Logical
  • Punctual
  • Team Player
  • Versatile
  • Work Ethic

PERSONAL DETAILS

Notice Period – 45 Days
Salary Expectation – Negotiable
Open to Relocation – Yes
Passport – Available
Communication Address – #542 John Street
Phone – 7872******
Email – Rishabh@no-email.com
Marital Status – Married
Gender – Male
Languages – English, Hindi, Tamil

REFERENCES

  • Mr J Chatterjee 993365ZZZZ
  • Ms P Sharma 933269XXXX

DECLARATION

The details provided above are accurate to the best of my understanding.

Rishabh Gupta


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Executive Assistant Resume

Executive Assistant Resume Format

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Executive Assistant Resume Samples & CV Format

CAREER OBJECTIVE

Profoundly capable Executive Assistant with a rock-solid attention to detail and a persistent approach towards accomplishing a wide range of tasks with least possible turnaround time. A polished multitasker with an exemplary experience of being a virtual right hand to the top management.

PROFILE SNIPPET

  • Overall _ years of experience as an Executive Assistant in rendering extensive executive and administrative support to top-notch executives in process & result oriented organizations.
  • Leaving no stone unturned in a contributing as well as ensuring a conducive work environment by communicating efficiently on behalf of Top Management using Interpersonal & people management skills.
  • Adept in Secretarial, Executive Assistance, Admin, HR, Front Office and counselling.
  • A compelling communicator with excellent relationship building and interpersonal skills clubbed with strong analytical, problem-solving & organizational abilities.
  • A sharp planner, strategist & implementer with illustrated abilities across the domain of secretarial and admin activities.
  • Highly autonomous professional capable of performing tasks and dealing with escalations with limited or no supervision.

FUNCTIONAL SKILLS

  • Administration
  • Managing Calendar
  • Meeting & Event Planning
  • Office Management
  • Secretarial assistance
  • Travel Arrangements
  • Client management
  • Effective Cost Control/Budget Management
  • Employee Relations
  • MIS Report & Document Preparation
  • Project Coordination
  • Relationship management

EXPERIENCE SNAPSHOT

Executive Assistant @ KUE Pvt. Ltd, Navi Mumbai, India
Mar, XX – Present 

EA to MD @ HJR Pvt. Ltd, Pune, India
Jan, XX – Mar, XX 

Executive Assistant @ DWZ Pvt. Ltd, Bengaluru, India
Nov, XX – Jan, XX

KEY RESULT AREAS

Appointments & Meetings:

  • Attending the meetings, preparing the minutes of meetings, circulating them to all attendees and constantly following up with the concerned team on decided action points for putting it to further discussion at the next scheduled meeting.
  • Coordinating with departmental heads within the organization.
  • Fixing all internal and external meetings by sending out the schedule and ensuring the presence of each and all.
  • Organizing agenda & calendar for each meeting by prioritizing all proposed activities to assure all issues are addressed.
  • Arranging periodic meetings of top management at regular interval for stable functioning in the office.

Travel Management:

  • Coordinating with other offices in India and abroad for local transportation, accommodation etc.
  • Arranging hotel stay and car pick up in an appropriate manner and within the cost frame defined in the company policies.
  • Creating itineraries for travel & preparation for letters related to Visa applications and invites.
  • Coordinating domestic and international travel of CEO and other key people in the team.

Communication (Telephonic/Electronic/In Person):

  • Managing mailbox by replying, prioritizing & further updating MD about emails & raising an alert for pending response & action.
  • Communicating & coordinating with Business & Department heads for sharing/receiving Business Updates/Information on a daily basis.
  • Smooth and efficient management of all communications meant for the CEO.
  • Independent correspondence by responding in a professional way and on time.
  • Operational co-ordination of all the branches/departments of the organization.
  • Documentation of meetings, reviews, agenda’s etc. done in a safe place for easy access.

Expense Management:

  • Ensuring all miscellaneous expenses within the CEO’s office are maintained and sent to the concerned department post-approval.
  • Managing petty cash and keeping the records of expenses.
  • Assuring all claims follow within the company norms and duly approved by the CEO.
  • Managing and ensuring timely submission and reimbursements of managing director’s business expenses.
  • Also ensuring that the travel arrangements are cost effective.

Administration & HR:

  • Acting as a SPOC for all administrative requirements.
  • Preparing Staff attendance/salary and expense reimbursements.
  • Coordinating with accountants regarding employee tax declarations & investments.
  • Implementing of HR policies at the workplace.
  • Taking Interviews for positions available.
  • Procuring of regular supply for office day to day materials.
  • Coordinating with vendors for IT & administration.

Other Responsibilities:

  • Liaising with clients, suppliers, company secretaries & other staffs, individuals, etc. to arrange meetings, prepare agendas and draft minutes along with all the other MD’s correspondence.
  • Organizing as well as managing the control of all documentation and record retention systems.
  • Devising and maintaining office systems, including data management and filing.
  • Carrying out background research and presenting findings.
  • Addressing enquiries from all current & potential stakeholders.
  • Handling supplier management comprising registration, processing invoices and payments.
  • Coordinating and supporting the marketing team in planning & execution of major events.
  • Supporting new joiners in the team with onboarding requirements.
  • Responsible for handling compliance related workflow forms and managing high-risk payments.
  • Understanding and prioritizing Organizational issues on a daily basis for effective management of MD’s time.
  • Managing end to end travel arrangement of managing director & executives travelling with him.
  • Collecting & consolidating data to prepare MIS /report/presentations.
  • Receiving & maintaining confidential Information & documents.
  • Interacting with employees, listening to their concerns, ideas & sharing the same with managing director.
  • Scanning Industry & Business relevant sites on daily basis and generating a daily report on latest Industry developments.
  • As an Executive Assistant, also responsible for maintaining healthy & productive communication with top management officials & managing MD’s Interpersonal relationship with them.

ACADEMICS

Bachelor of Arts @ MMC University, Mumbai, India
Jun, XX

Advanced Diploma in Finance and Accounts @ ZKE College, Mumbai, India
Oct, XX

TECHNICAL EXPERTISE

  • Tally
  • Outlook
  • MS Word
  • MS Excel
  • MS PowerPoint
  • Internet & E-Mail Applications

PERSONAGE TRAITS

  • Active & Proactive
  • Adept
  • Analytical & Critical thinking
  • Dependability
  • Flexible
  • Logical
  • Punctual
  • Self-Motivated

PERSONAL DOSSIER

Notice Period – 45 Days
Salary Expectation – Negotiable
Open to Relocation – Yes
Passport – Yes
Communication Address – #888 Singh St
Phone – 9880XXXXXX
Email – Priyanka@no-email.com
Marital Status – Single
Gender – Female
Languages – English, Hindi, Marathi

REFERENCES

Will be glad to furnish on request.

DECLARATION

I confirm that all the data mentioned above are absolutely correct to the best of my knowledge.

Priyanka Gupta


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Office Assistant Resume

Office Assistant Resume Format

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Office Assistant Resume Samples & CV Format

CAREER OBJECTIVE

An experienced Office Assistant who goes above and beyond basic administrative tasks & who is adept at multitasking without compromising qualitatively.

PROFILE SNIPPET

  • An overall experience of _ years as Office Assistant with proven abilities to manage the entire gamut of administration & facility operations.
  • Proficient in visitor and vendor management, travel management for top officials, implementation of corporate policies and ensuring compliance come what may.
  • Assisting the admin manager in managing emails, calendar, MIS reports, complete travel arrangement, organising internal as well as external meetings, etc.
  • Supporting the leadership team in attaining the objectives by establishing & implementing short, medium & long-term goals.

PRIMARY SKILLS

  • Employee Attendance
  • Inventory Records
  • Couriers & Dispatch
  • Front Desk Management
  • Petty Cash
  • Vendor Management
  • Stationary Management
  • Repair & Maintenance Management
  • Bill Payments
  • MIS Reporting
  • Facility Management
  • Basic Administration
  • Procurement
  • Canteen Administration
  • Security Management
  • Transport Administration

PROFESSIONAL EXPERIENCE

Sr Office Assistant @ BIA Pvt. Ltd, Pune, India
Feb, XX – Present 

Office Assistant @ MTZ Pvt. Ltd, New Delhi, India
Oct, XX – Feb, XX 

Office Assistant @ PDK Pvt. Ltd, Chennai, India
Mar, XX – Oct, XX

ROLES & RESPONSIBILITIES

  • Answering telephone calls and transferring to appropriate staff members.
  • Meeting and greeting clients & visitors.
  • Handling various ticketing activities like booking of airline tickets, cancellation of tickets, cab booking for pick up and drop from airports.
  • Calling candidates and scheduling them for a telephonic and personal interview.
  • Coordinating with IT team in order to render necessary support to the staffs and raising a request for faulty systems or gadgets.
  • Maintaining & updating files, employee database, records, and other documents.
  • Raising invoice for the projects each month based on the order and following up with clients for the payment.
  • Coordinating with accounts team for salary processing.
  • Keeping the management of canteen, security & housekeeping under the scanner for ensuring their effective operation.
  • Composing purchase requisition slips and forwarding purchase orders to vendors.
  • Procuring stationery, housekeeping materials and other office requirements.
  • Collecting various bills from vendors followed by checking them & forwarding to the head branch.
  • Handling petty cash and submitting vouchers along with bills.
  • Maintaining a precise record of company assets and handling insurance, warranty, services, etc.
  • Coordinating with the dealers, suppliers and vendors.
  • Assisting the admin manager in planning and executing the events and other activities in the organisation.
  • Coordinating with the bank authorities for salary account opening.
  • As an Office Assistant, also responsible for Issuing ID cards as well as access cards to the employee.

ACADEMICS

Master of Arts @ BPU University, Bengaluru, India
Jun, XX

Bachelor of Arts @ ZSF College, Hyderabad, India
Aug, XX

SOFTWARE SKILLS

Email & Internet Applications, Microsoft Word, PowerPoint, Excel, Tally

PERSONAGE ASPECTS

 

  • Accountable
  • Attentive
  • Compliant & Adaptive
  • Considerate
  • Consistent
  • Dependability
  • Detail Oriented
  • Enthusiastic
  • Progressive
  • Punctual
  • Team Player

PERSONAL SNIPPET

Notice Period30 Days
Salary Expectation – 6 lpa
Open to RelocationYes
PassportNo
Communication Address – #123 Paul Street
Phone9902XXXXXX
EmailVipin@no-email.com
Marital StatusSingle
Gender – Male
LanguagesEnglish, Hindi, Marathi

REFERENCES

Ms A Adhikari 770032XXXX Ms M Sehgal 886600YYYY

DECLARATION

The details provided above are accurate to the best of my understanding.

Vipin Saxena


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***Did you know that we let Employers to post a job for free who are presently hiring for Office Assistant? Submit your Online Resume now.

Secretary Resume

Secretary Resume Format

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Secretary Resume Samples & CV Format

CAREER OBJECTIVE

A committed Secretary who excels at prioritising, completing multiple tasks concurrently and following through to accomplish business objectives. The plethora of experience practising diplomacy and discretion while managing classified information.

PROFILE SUMMARY

  • A thorough, skillful, and detail-oriented Secretary with an overall experience of _ years.
  • Rendered secretarial support to the CEO/Director and other executives by carrying calendar management, travel and hotel arrangements, office correspondence, & meeting coordination.
  • Shines at multitasking in a fast-paced business environment by closing projects on time.
  • Professional with a high degree of excellent telephone etiquette, customer service and Microsoft Office suite skills.

KEY SKILLS

  • Fixing Appointments
  • Ticketing & Reservation
  • Visa Arrangement
  • Drafting Letters & Correspondence
  • Microsoft Office Suite
  • Vendor Management
  • Telephonic Etiquettes
  • Liaisoning
  • Reimbursement Claims
  • Welcoming/Receiving Guests

EXPERIENCE SNAPSHOT

Secretary @ OLV Pvt. Ltd, Mumbai, India
May, XX – Present 

Secretary to the Chairman @ NKX Group, Pune, India
Nov, XX – May, XX 

Secretary @ BDW Pvt. Ltd, New Delhi, India
Apr, XX – Nov, XX

KEY RESPONSIBILITIES

  • Maintaining diaries, fixing appointments, accompanying the Director in the meeting followed by taking minutes and keeping notes.
  • Managing travel and accommodation for the Director, staffs or outer contacts by getting in touch with travel agents for tickets, visas and hotel reservations.
  • Drafting letters and other documents with the help of a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc.
  • Organising as well as storing paperwork, documents and computer-based information.
  • Sound understanding of working with SAP software to create vendor code, purchase orders, contracts and invoices.
  • Handling all incoming calls by greeting, probing, filtering and routing the message to the Director.
  • Coordinating as well as Liaising with staff in other departments and with external contacts too.
  • Managing & maintaining filing systems, photocopier and printer.
  • Keeping attendance tracker and driving reimbursement claims for the esteemed Director.
  • Taking care of all incoming as well as outgoing emails for the senior management.
  • Organizing all in-house and external conference & events.
  • Warm welcoming elite guests & delegates.
  • As a Secretary, also responsible for liaisoning with bank account managers, clients, vendors, etc.

EDUCATION

MBA (HR) @ KPL University, Chennai, India
Jul, XX

BBA @ BMS College, Chandigarh, India
Oct, XX

TECHNICAL SKILLS

Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Internet & Email Applications
Typing speed: _ w.p.m.

PERSONAGE ELEMENTS

Accountable, Adaptable, Attentive, Dependability, Detail Oriented, Flexible, Team Player, Work Ethic

PERSONAL DOSSIER

Notice PeriodNegotiable
Salary Expectation – 8 lpa
Open to RelocationYes
Communication Address – #334 Paul Boulevard
Contact info9886XXXXXX/Vedika@no-email.com
Marital StatusSingle
Gender – Female
LanguagesEnglish, Hindi, Punjabi

REFERENCES

Ms J Bhatia 7788XXXXXX Mr Dileep Sehrotra 8109XXXXXX

DECLARATION

All the information rendered are true to the best of my knowledge.

Vedika Arora


**If the downloaded editable version of Secretary resume does not show up properly on smartphone, need not panic at all. Use a PC/Laptop to edit it. It should open up properly there. Once done, save it as a pdf file before sharing it with recruiters. PDF version retains the design exactly as is, be it on a smartphone or a PC.

***Did you know that we let Employers to post a job for free who are presently hiring for Secretary? Submit your Online Resume now.