Top 10 Administrative Assistant Resume Formats & CV Samples

Top 10 Administrative Assistant CV Formats & Resume Samples


Rank 1st Administrative Assistant Resume Format & CV Sample

CAREER OBJECTIVE

Profoundly motivated, able and dedicated Administrative Assistant with a plethora of qualitative experience pivoting around administrative functions, coordination and operations planning.

PROFILE SNAPSHOT

  • A total of _ years of experience as an Administrative Assistant to top management across multiple industries.
  • Adept at calendar & travel management, business operations planning & coordination, electronic filing system, liaisoning, facilities management and budget administration.
  • Efficient in multitasking with an ability to exhibit pleasing telephonic etiquettes amidst high-pressure environment.
  • Responsible for managing all inbound and outbound correspondences.
  • Preparing monthly MIS reports for car hire, stationery, hotel etc followed by briefing the top management on MIS analysis.
  • Rendering a helping hand to the administration team in organising events like conferences, parties & get-togethers.

CORE COMPETENCIES

  • Administrative Support
  • Calendar Management
  • Travel Management
  • Liaisoning
  • Facilities Management
  • Budget Administration
  • Client/Vendor Management
  • Event coordination
  • Filing Management
  • Operations planning & Coordination

EXPERIENCE SYNOPSIS

Sr Administrative Assistant @ BBB Pvt. Ltd, Navi Mumbai, India
Sep, XX – Present

Administrative Assistant @ IGF Pvt. Ltd, Thane, India
Jan, XX – Sep, XX

Administrative Assistant @ DJC Pvt. Ltd, Pune, India
Aug, XX – Jan, XX

Administrative Assistant @ KKH Pvt. Ltd, Nagpur, India
Apr, XX – Aug, XX

Administrative Assistant @ ADM Pvt. Ltd, Mumbai, India
Nov, XX – Apr, XX

Administrative Assistant @ ZGA Pvt. Ltd, Navi Mumbai, India
May, XX – Nov, XX

KRA/ROLES & RESPONSIBILITIES

  • Maintaining top official’s calendar comprising but not limited to – planned and scheduled meetings, teleconferences and travel.
  • Responsible for cost-effective, timely & efficient operations of all business tasks.
  • Performing general administrative functions including the scheduling of appointments and meetings, telephone support and the management of internal and external mail.
  • Coordinating business travel reservations including flights, car hire and hotels.
  • Fostering a sense of teamwork and collaboration amongst various internal departments.
  • Solving disputes and complaints in a professional manner while adhering to specified guidelines.
  • Scheduling client appointments and overseeing the daily schedule for the senior management group.
  • Responsible for the maintenance of office supplies and office equipment and sourcing the new ones cost effectively.
  • Preparing confidential reports for senior management for the conference as well as meetings.
  • Liaisoning with various statutory Government as well as local authorities to obtain approvals & permissions.
  • Maintaining classified client details in the up-to-date filing system.
  • Advancing office efficiency by implementing coded filing system and also, introducing additional time-saving measures.
  • Proactively developing critical competitive analysis process to aid implementation of the aggressive market strategy.
  • Managing the internal and external mail and provided telephone support for the Management team.
  • Assisting human resources team in the creation of absenteeism tracking system and recruitment.

ACADEMICAL SUMMARY

Certification in Administrative Assistance @ ZZH University, Thane, India
Jul, XX

B.Com @ ZKE College, Navi Mumbai, India
Nov, XX

IT SKILLS

SAP, Tally, Microsoft Word, Excel, PowerPoint, Access and Outlook Express.

PERSONAGE TRAITS

  • Accountable
  • Active & Proactive
  • Amiable
  • Analytical & Critical thinking
  • Compliant & Adaptive
  • Decision Making & Dependability
  • Detail Oriented
  • Honest & Hardworking
  • Logical & Team Player

PERSONAL DOSSIER

Notice Period – 60 Days
Salary Expectation – Negotiable
Open to Relocation – Yes
Passport – Yes
Communication Address – #888 Singh St
Phone – 9966XXXXXX
Email – Yachana@no-email.com
Marital Status – Single
Gender – Female
Languages – English, Hindi, Marathi

REFERENCES

Will be glad to furnish on request.

DECLARATION

I confirm that all the data mentioned above are absolutely correct to the best of my knowledge.


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Rank 2nd Administrative Assistant Resume Format & CV Sample

Career Objective

Seeking a middle level position in Administrative Assistant functions with a reputed organisation.

Profile Summary

  • Resourceful and accomplished individual with over _ years’ comprehensive administrative assistance experience in fast-paced environments.
  • Highly driven, personable, and creative professional with valuable experience of providing support to senior level management.
  • Expert at overseeing fast-paced office operations with an exceptional ability to concurrently direct multiple business affairs.
  • Proven track record of managing administration functions such as facility management, public relation, vendor management, coordination, etc.
  • Demonstrated skills in the relationship management coupled with the expertise in handling confidential files and correspondences meant for the top executives.
  • An eye for detail on administrative assistance tasks to ensure desired quality and for enhancing time management
  • Possesses an analytical & communication skills with strong commitment to the workplace.

Work Experience

Senior Administrative Assistant @ BOP Inc, Austin (USA), May, XX – Present
Trainee – Administrative Assistant @ KKA Inc, Victoria (Canada), Aug, XX – May, XX

Roles and Responsibilities

  • Managing and coordinating the work schedule by maintaining a dynamic business and personal calendar meetings, events, visits and visitors in a multi timezones scenario.
  • Managing internal meetings including one on ones with staff and core team reviews and reports.
  • As an Administrative Assistant, duties also comprise composing correspondence for and on behalf of the Top Management and performing all related duties as required.
  • Handling preparation of material for Apex Management like office presentations, inclusive of collation of data, creation of slides and execution at business meetings.
  • Controlling as well as managing itineraries for both, Top Executives and the team for business and personal travel.
  • Handling ticketing, hotel, local transportation and meeting schedules.
  • Preparation of business expense accounts of Top Management in a timely manner and ensuring follow through with reimbursements and filing.
  • Anticipating and preparing material required for conferences, meetings, internal reviews.
  • Responsible for compilation of data for various reports and preparation of MIS reports.
  • Assisting Apex Management in preparing various business and technical proposals.
  • Preparing Minutes of Weekly Review Meeting
  • Handling and controlling vendor’s payments.
  • Preparing attendance and calculation of working days for salary.
  • Handling leave management of employees of technical division.
  • Handling HR activities of Technical Division.
  • Coordinating as well as controlling the recruitment process.
  • Coordinating and arranging interview according to standard staffing.
  • Completing other HR formalities for new & existing employees
  • Taking care of other administrative assistance responsibilities.

Education

  • MBA – HRM from GGN University, Boston (USA) in 20XX
  • Graduation in Accounting from PPT Institute, Kolkata (India) in 20XX

IT Skills

  • SAP
  • Tally
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Powerpoint
  • ERP
  • Internet/Email

Rank 3rd Administrative Assistant Resume Format & CV Sample

Career Objective

Looking for an Administrative Assistant position, in one of the best organisations, where I can utilise and extend my Administrative Assistance, Recruitment, Project management, Public relations, and Branding skills

Summary

About _ years of hands on experience in assisting apex level management as an Administrative Assistant. Progressive achievement in Corporate Communication, Operations, Administration & Project Management.

Core Competencies

  • Adept at Client Servicing, Feedback Management System, Team management, Public relations and Corporate communication.
  • Expertise in presentation and in handling vast arena of administration activities.
  • A go getter and good at people management.
  • Flexible in approach as far as handling operations and clients are concerned.

Technical Expertise

  • Proficient in Microsoft Word, Excel, Macros, Powerpoint, Access and Internet Applications

Current Work Experience

Administrative Assistant @ BPG Inc, Seattle (USA), Oct, XX – Present
Jr Administrative Assistant @ KOA Inc, Oxford (UK), Jan, XX – Oct, XX

Work Responsibilities

  • Handling administrative assistance activities, daily management, new project, with daily reporting of all sectors, highlighting important issues, fund management work, reporting mails, vendor payment, fund raising, tie-ups and business collaboration.
  • Multi diary management,  screening, organising, following up on calls for apex management.
  • Planning and organising Meetings & Conferences.
  • Board Meeting Documentation and Coordination for Invoices.
  • Monitoring senior management emails, keeping the track and updating them at frequent intervals.
  • Developing & maintaining filing of information systems, ensuring archive material is safe and can be speedily retrieved.
  • Responsible for Typing Letters, Filling, Faxing & Scanning.
  • Documentation support for Senior Management, Translation of Contracts, Letters, Proposals, etc.
  • Travel & boarding assistance for domestic & international travel.
  • Responsible for developing corporate strategy for long term & short term business goals and converting them to business targets.
  • Generating standard or customised reports summarising business, financial, and economic data for review by senior management.
  • Leading as well as managing change initiatives & projects through diagnosis & execution with constant evaluation of the effectiveness.
  • Directly handling Training & Development department.
  • As an Administrative Assistant, also handling reporting structure of electronic media, recruitment and operational processes.

Education

  • Executive MBA from GGO University, Pune (India) in 20XX
  • Bachelor of Science from BBD Academy, Brisbane (Australia) in 20XX

Rank 4th Administrative Assistant Resume Format & CV Sample

Career Objective

Dedicated and technically skilled Administrative Assistant professional with a versatile administrative support skill set developed through experience. Adept at resolving challenges of the higher management with innovative solutions, systems and process improvements proven to increase efficiency.

Key Skills

  • Administrative Assistance
  • Report & Document Preparation
  • Calendar Management
  • Travel Management
  • Client Management
  • Event Planning
  • Vendor management
  • Meeting Management
  • Conference Management

Work Experience

Sr Administrative Assistant @ SSA Inc, Manila (Philippines), Nov, XX – Present
Junior Administrative Assistant @ KOA Inc, Dubai (UAE), Apr, XX – Nov, XX

Roles and Responsibilities

  • Maintaining a positive attitude and producing high quality work.
  • Managing schedule and updating diary accordingly.
  • Managing all incoming and outgoing mail, emails, telephone calls and correspondence.
  • Coordinating internal and external meetings and providing necessary follow up.
  • Organising and managing employee induction programs.
  • Preparing employee joining formalities as well as documentations.
  • Taking care of all printing work for employee medical cards, business cards, letter heads, bills and ID cards.
  • Maintain business cards inventory.
  • Collating and distributing final agenda and board papers to board directors at least one week prior to meeting.
  • Maintaining accurate board minutes, including taking notes at meetings, preparing draft minutes for review and ensuring approved minutes are entered into the Minute Book.
  • Coordinating and confirming all corporate travel arrangements for internal staff and external officials within budget parameters.
  • Ensuring approvals for travel and accommodation are obtained prior to completion of purchase orders.
  • Negotiating travel supply arrangements with agencies and liaising to ensure service levels are maintained.
  • Organising meetings, trainings, sessions and seminars.
  • As an Administrative Assistant, also taking care of client hospitality when needed.

Strengths

  • Competent at completing assignments within stipulated timeframe.
  • Capable of multitasking and working under pressure situations.

Education

  • PGPM from JJT University, Colombo (Sri Lanka) in 20XX
  • Certification in Administrative Assistance from KKP Institute, Calgary (Canada) in 20XX

Rank 5th Administrative Assistant Resume Format & CV Sample

Summary

  • A highly organised and detail oriented Administrative Assistant with over _ year’s of experience in providing administrative assistance support to the Chairman.
  • Dedicated and focused, able to prioritise and complete multiple tasks and follow through to achieve project goals.
  • An independent and self motivated Administrative Assistant professional with excellent researching and writing skills.
  • Providing high level administrative and project management support to the top management in office.
  • Prioritising, scheduling and managing extremely demanding outlook calendar, functions & daily activities.
  • Managing mailbox, coordinating oral & written communication as per the requirements & instructions.

Professional Experience

Senior Administrative Assistant @ CAB Inc, Port Louis (Mauritius), Jul, XX – Present
Jr Administrative Assistant @ BCD Inc, Kathmandu (Nepal), Apr, XX – Jul, XX

Primary Responsibilities

  • Taking initiative for processing replies, following up for meetings and handling inquiries as per assigned deadlines.
  • Managing both internal & external requests for appointments.
  • Responsible for coordinating and organising the entire Travel arrangements.
  • Designing and maintaining procedures to ensure smooth flow of work.
  • Drafting documents and letters, as and when required.
  • Making Agenda, Taking Minutes of the Meeting, Project Reports, Maintaining Files, Making Conference arrangements, etc.
  • Facilitating the accurate and timely writing, editing, and preparation of final copy from draft to distribution.
  • Following up on behalf of the Chairman on day to day issues and proactively initiating closing.
  • Providing guidance to other managers in the organisation regarding administrative practices.
  • Preparing and maintaining weekly attendance and annual vacation records of employees.
  • Organising the details of special events, travel arrangements, corporate agendas and itineraries.
  • Managing capital purchases, direct vendor relations, generating and maintaining equipment tracking records
  • Attending Visitors, fixing appointment with all related clients, Screening Calls, Intra/Inter departmental coordination.

Education

  • B.A. from PPS University, Auckland (New Zealand) in 20XX
  • Diploma in Aviation from GAM Academy, Cape Town (South Africa) in 20XX

Rank 6th Administrative Assistant Resume Format & CV Sample

Career Objective

Seeking an Administrative Assistant position to utilise my multitasking skills and abilities while being resourceful, innovative and flexible.

Skills

  • Communication & Interpersonal skills
  • Adaptability
  • Team Player
  • Perfectionist Attitude
  • Attention to accuracy

Education

  • Post Graduation in Humanities from QRS University, Kuala Lumpur (Malaysia) in 20XX
  • Graduation in Arts from TUV Institute, Singapore in 20XX

Career Progression

Senior Administrative Assistant @ CAB Inc, Dhaka (Bangladesh), Jun, XX – Present
Administrative Assistant @ BCD Inc, Dublin (Ireland), May, XX – Jun, XX

Responsibilities

  • Conserve precious time of the CEO by reading, researching, and routing correspondence and email; drafting letters, emails and documents.
  • Supervising guest hospitality.
  • Maintaining schedules and calendars.
  • Preparing expense reports.
  • As an Administrative Assistant, also responsible for managing professional and family  travel of the CEO, both domestic and international.
  • Coordinating for visa and hotel booking.
  • Maintaining proper filing system.
  • Complying reports received from various departments.
  • Coordinating meeting, preparing agenda, minutes of meetings, appointment with dignitaries etc
  • Carrying out responsibilities with professionalism, respect for others, in accordance with the organisation’s policies and applicable laws.
  • Coordinating with banks for payment, receipts and bank statements.
  • Providing high level administrative assistance, managing document flow, attending visitors.
  • Team player with excellent analytical and communications skills.
  • Scheduling of appointments, organisation of travel & accommodation arrangements.
  • Organising various meetings & conferences.
  • Preparing MIS & other reports for meeting.
  • Coordinating with interdepartmental & intradepartmental personnel for smooth functioning of day-to-day operations.
  • Handling HR Recruitment activities from interview to exit of the employee.
  • Any other Administrative Assistant duties as assigned.

Additional Qualification

  • Microsoft Office Certification
  • Typing Speed (English) – 65 WPM

Rank 7th Administrative Assistant Resume Format & CV Sample

Professional Summary

  • Dynamic Administrative Assistant professional with _ years of experience in providing extensive executive & administrative support to top notch executives.
  • Ensuring & contributing to a conducive work environment by communicating effectively on behalf of Apex Management using Interpersonal and People Management skills.
  • Highly efficient at global communication & experienced in running high profile expat visits.

Key Skills

  • Administrative Assistance
  • Team Management
  • Expat Management
  • Interdepartmental Coordination
  • Interdepartmental Communication
  • Vendor Management
  • Travel Management

Work Experience

Sr Administrative Assistant @ EFG Inc, Bristol (UK), Jun, XX – Present
Administrative Assistant @ HIJ Inc, Chicago (USA), Dec, XX – Jun, XX

Key Responsibilities

  • Administrative Assistance to Human Resource Director – Calendar Management, Scheduling & Attending meetings, Maintaining Confidentiality, etc
  • Departmental budget forecasting, tracking for optimisation of resource & cost control.
  • Responsible for New Vendor Sign ups & sharing process awareness with them.
  • Resolving queries related to quotes, purchases & hence ensuring expedition of purchase order releases.
  • Ensuring timely renewals of manpower consultancies & recruitment packages on Job Boards.
  • Preparing & submitting monthly as well as quarterly reports to the HR Director
  • Preparing MIS & subsequent support to the HR Management in decision making.
  • Maintaining confidential information & documents.
  • Taking care of VISA process; domestic & international travel arrangement, training needs & process orientation.
  • As an Administrative Assistant, also accountable for departmental interview scheduling and new hire formalities.

Soft Skills

  • Interpersonal Skills
  • People Management Skills
  • Communication Skills
  • Multitasking Skills
  • Deadline Management Skills
  • Decision Making Skills
  • Confidentiality Management Skills

Computer Skills

  • Tally
  • Outlook
  • MS Word/Excel

Educational Qualifications

  • PGDBA in Marketing from KLM University, Hyderabad (India) in 20XX
  • Diploma in Finance & Accounts from NOP Academy, Ottawa (Canada) in 20XX

Rank 8th Administrative Assistant Resume Format & CV Sample

Career Objective

A highly organised and detail oriented Administrative Assistant seeking career progression within a dynamic & high growth organisation that welcomes fresh idea(s), initiative(s), and dedication.

Profile Summary

  • Offering over _ years of experience in domain of Administrative Assistance to the Top Management.
  • Ability to efficiently work with Microsoft Office Suite – Word, Excel, Power Point and Outlook.
  • Possess hands on experience on Reports, Data Analysis, and Presentation.
  • Analysing MIS reports for rendering input to the Apex Management on Business Reviews and Turnover.
  • Adept at establishing and maintaining good relationships with corporate clients, vendors & staffs.

Experience

Administrative Assistant @ OPQ Pvt Ltd, Bengaluru (India), Sep, XX – Present
Junior Administrative Assistant @ RST Inc, San Francisco (USA), Mar, XX – Sep, XX

Duties

  • Broad understanding of the business to effectively interpret and anticipate needs.
  • Demonstrates an awareness of fundamental business principles as well as understanding of the overall industry within which the business operates.
  • Exhibits sound judgement and the ability to take decisions in blurred direction.
  • Researching, compiling, assimilating and preparing confidential documents.
  • Coordinating with export department, domestic and international customers.
  • Contributing to the development of the organisation’s Business endeavours.
  • Gathering strategic business intelligence by undertaking market analysis to identify opportunities for development.
  • Ensuring use of competitor data analysis to enable the organisation to position itself favourably.
  • Working with board members in developing and promoting the organisation’s vision and mission.
  • As an Administrative Assistant, also concerned with accomplishing additional tasks and special projects as needed.

Education.

  • MBA in Finance from UVW University, Sydney (Australia) in 20XX
  • BBA from XYZ Institute, Manchester (United Kingdom) in 20XX
  • High School from BCD School, Vancouver (Canada) in 20XX

IT Skills    

  • Microsoft Word, Excel, PowerPoint, and Outlook
  • Internet & Email Applications.

Rank 9th Administrative Assistant Resume Format & CV Sample

Summary

  • Mission and result driven Administrative Assistant.
  • Diversified experience of _ years in Planning, Execution & Controlling of Projects.
  • Possess an innate ability to lead.
  • Skilled at multitasking and maintaining strong attention to detail.
  • Ability to work independently on a project right from its inception to completion.

Key Skills

  • Project Monitoring/Budgeting
  • Management skills
  • Decision Making Skills
  • Client Management
  • Cost Control
  • Schedule Creation
  • Employee Relations
  • Effective Communicator
  • Deadline Driven
  • Team Player

Experience Summary

Administrative Assistant @ GHI Inc, Melbourne (Australia), Feb, XX – Present
Jr Administrative Assistant @ DEF Inc, Toronto (Canada), Aug, XX – Feb, XX

Key Result Areas

  • Coordinating ED’s schedule, appointments, internal & external business meetings involving multiple senior executives.
  • Preparation of Aide Memoire, composing and preparing confidential correspondence.
  • Working closely and effectively to keep him updated on the upcoming commitments and responsibilities.
  • Researching and prioritising conflicting needs and follow ups on the incoming issues.
  • Handling critical matters expeditiously and proactively.
  • Keeping track on monthly and quarterly performances of the teams and their members.
  • Briefing him on the progress and deviations in real time.
  • Keeping a tab on the Market News, Competitors and other key issues happening around and keeping him informed too.
  • Providing a bridge for smooth and effective communication between the Head Office and Internal departments.
  • As an Administrative Assistant, also assisting in coordination of Senior Management meetings.

Academics

  • PGPM in Marketing from IJK University, Singapore in 20XX
  • Graduation in Arts from LMN Academy, Malaysia in 20XX

Rank 10th Administrative Assistant Resume Format & CV Sample

Career Objective

To work on challenging assignments that utilises my problem solving skills and abilities in a globally competitive environment. Carrying _  years’ experience as Administrative Assistant with additional expertise in Vendor Management, Event Planning and Customer Service.

Educational Qualifications

  • Graduation in Marketing from ABC University, New York City (USA) in 20XX
  • Certification in Administration from TPO Institute, London (UK) in 20XX

Work Experience

Administrative Assistant @ BBL Pvt Ltd, Mumbai (India), Jan, XX – Present

  • Working closely with other team members to assure the CEO’s preparation for meetings, presentations or other engagements.
  • As an Administrative Assistant, also responsible for answering phones, managing files and paperwork.
  • Coordinating meetings, preparing reports and other confidential materials.
  • Handling financial and accounting matters for the Top Boss with sheer confidentiality.
  • Preparing and relaying business as well as private correspondence.
  • Coordinating document preparation and internal communications.
  • General office maintenance to improve costs and effectiveness.
  • Arranging for travel, managing expenses and training other support staff if needed.
  • Carrying out responsibilities with professionalism, respect for others, in sync with the organisation’s policies & applicable laws.
  • Managing multiple projects as assigned and concerning diverse lines of business, community, and personal interests with inter-related activities as well as relationships.
  • Assuring efficient and smooth operations of the head office
  • Any other Administrative Assistant duties as assigned.

Tech Skills

Personality Attributes

  • Sorting Skills
  • Adapting Skills
  • Diligent
  • Result Oriented
  • Target Centric
  • Resourceful
  • Innovative
  • Flexible

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